Intranet

9 WordPress Plugins to Speed Up Productivity

WordPress is the most popular CMS in the world. In fact, it powers more than 32% of the entire web. But that doesn’t mean it comes fully optimized for you or your team. WordPress plugins exist so that you can tailor your workstream to the platform.

From integrating with Google Apps to efficiently scheduling your posts, WordPress plugins allow you to take your projects to the next level.

Below we’ve highlighted nine of our favorite plugins to boost your productivity — even on this already powerful site.  (more…)

Allowing only some employee Groups to access your WordPress intranet

Cyber security image

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Many customers use our Google Apps Login Enterprise version to restrict access to their WordPress intranet so that not only should it be inaccessible to non-employees, but certain groups of employees should have different WordPress roles, and perhaps some employees should not have access at all.

Why is this so important? In the past, employees worked on-premises, and it was easier to monitor who was working on certain documents and data sets at a given time. For example, if a project was in a draft stage — and not ready for the eyes of senior staff or outside consultants — an employee could hold the file on his or her desk until it was finalized. There were few ways for others to access the file short of stealing the physical copy.

Yet in today’s flexible working environment, employees are constantly logging in to work on projects from different locations and time zones. They might have separate sets of credentials after re-setting their password or for use on multiple devices. It’s much more complicated to confirm who is accessing and editing documents than when employees worked in the same physical space. If you’re trying to keep certain information privileged, tightening access measures can provide an extra security in this opaque environment.

In this post, we’ll break down how we’ve made permissions for users easier for admins to control.

Configuration Steps for Enhanced WordPress Security

 

 

For your sales team’s intranet, maybe you want things to work like this:

Members of the Google Group management@mycompany.com should be Administrators.
Members of the Google Group sales@mycompany.com should be Contributors.
All other members of mycompany.com should be barred (as should non-employees and anyone who is not logged-in).

We’ve recently made this easier by combining improvements to the Enterprise product (version 2.8.2) and also our free All-In-One Intranet plugin.

Here we talk through the key configuration steps required.

Install your Google Apps Login Enterprise version and configure as directed – follow the instructions in Settings -> Google Apps Login, including setting up a Service Account.

You’ll also need to install All-In-One Intranet. Since that is available in the WordPress directory, the easiest thing will be to go to the Plugins page in your WordPress admin panel, click Add New, and then search for ‘All-In-One Intranet.’

There are quite a few steps required to configure Google Apps Login, so below we are just showing the screenshot of the Domain Control tab in Settings -> Google Apps Login from your WordPress admin panel, so you can see how to set up rules for the different Google Groups. You’ll also want to set the Default Role to ‘No Access’ to ensure non-employees, and those members of staff who aren’t in sales or management, won’t have access to the site.

At this stage, staff members should be able to use the Login with Google button on your WordPress login page to access the site. If they should have ‘No Access,’ then they won’t be able to do much in the admin panel, but everyone will still be able to view the front end of your website. That’s because WordPress is set up for your site to be public by default (users only need to be logged in to access the admin area).

This is where All-In-One Intranet comes in. Go to Settings -> All-In-One Intranet, and check the box labeled ‘Force site to be entirely private.’

Now, logged-out users and ‘No Access’ users should be forbidden from viewing any part of the site!

The above assumes you have WordPress in its default mode – if you are running ‘Multisite WordPress,’ you have a lot more flexibility over access to your various subsites — but that is for another post.

Please contact us if you have any questions at all!

WordPress Intranets – Part 6: Extending for Google Apps

This is the final part in our blog series talking you through setting up a typical corporate intranet using WordPress. See earlier parts: 1 – Introduction, 2 – Privacy, 3 – Accessibility, 4 – User Management, or 5 – Extra Functionality if you missed them.

This article is written for organizations who are using Google Apps to manage their email, and perhaps calendars and documents too. In this situation, where users already understand and use their Google accounts, it is important for Google functionality to be integrated deep into your intranet. Otherwise, you are missing out on an opportunity for your intranet to be embraced quickly and enthusiastically by your employees.

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WordPress Intranets – Part 5: Extra Functionality

This is the fifth part in our blog series talking you through setting up a typical corporate intranet using WordPress. See earlier parts: 1 – Introduction, 2 – Privacy, 3 – Accessibility, or 4 – User Management if you missed them.

In this article we will point you in the direction of a few plugins to add further functionality to your intranet. We won’t go into detail, but suggest some things to try out – you will have a better idea how you want your intranet to actually be used, so do some experimenting to see what can be achieved!

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WordPress Intranets – Part 4: User Management

This is the fourth part in our blog series talking you through setting up a typical corporate intranet using WordPress. See Part 1, Part 2, or Part 3 if you missed them.

So far we have covered how to keep unwanted visitors out, and also how to ensure your employees’ accounts allow them to access everything they should – presuming they have an account they can log into in the first place! This article covers some possible ways to create user accounts for all your employees, and make sure those accounts are closed when employees leave or change roles.

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WordPress Intranets – Part 3: Accessibility

This is the third part in our blog series talking you through setting up a typical corporate intranet using WordPress. See Part 1 or Part 2 if you missed them.

Last time we showed how to make sure unwanted visitors cannot access your private intranet. In this article we will talk through ways to make sure that once authorized users (perhaps employees) do have login details, they can edit and view the content they are supposed to. (more…)

WordPress Intranets – Part 2: Privacy

This is the second part in our blog series talking you through setting up a typical corporate intranet using WordPress. See our introductory Part 1 if you missed it.

As we explained, you can host your WordPress intranet on any webserver, just as though you were building a public-facing website. This article covers how to configure your intranet WordPress installation so that it will not be accessible to unauthorized visitors on the web. You only want employees, who will be given their own accounts to login, to be able to view or edit the information. (more…)

WordPress Intranets – Part 1: Introduction

Many organizations use our Google Apps Login plugin to securely protect a WordPress-based intranet – often a ‘multisite’ installation, making it easy to set up separate spaces for different teams to share information amongst themselves or with the rest of the organization.

WordPress is a great platform for your intranet – the only problem is that by default it is set up to power a public-facing site. So you need to choose your configuration, including a few third-party plugins, to protect your sensitive information from outsiders while making sure that it is easily available to relevant employees.

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Google Apps Login is trusted by thousands of organizations from small businesses to NASDAQ-listed companies and government organizations.

Users click their way through Login via Google (just one click after the first time)

Users click their way through Login via Google (just one click after the first time)


You can try it out by clicking below to auto-create a test account on this site! This will show you the basic Google login process.
Try out Google login

Logging in is only the start – Google Apps Login takes care of all your WordPress user management. Find out more here.

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