If you’re struggling with redundant documents or an intranet that barely gets used, you might want to try embedding Google Drive in WordPress.
If your company runs an intranet resource using WordPress, you’ve no doubt encountered the limitation of the WordPress media storage system. It’s slow to load, it doesn’t have a strong organizational architecture, and it isn’t easy to browse through. Which makes sense, really: WordPress is great for blog content and inter-company resources, but file management and office software is hardly their expertise.
Embedding Google Drive in WordPress marries all of the functionality (and shareability) of Google Docs, Google Sheets, and your Google file folders with the blog-style ease-of-use of a WordPress-based intranet.
Getting hired as a sysadmin is trickier than it’s ever been, but the right sysadmin certifications will keep you agile in a shifting marketplace.
With cloud and hybrid services disrupting the traditional model (in-house servers maintained by an in-house sysadmin), it’s vital that current and future sysadmins never stop learning. And while most sysadmin jobs don’t require more than a bachelor’s degree, it’s going to be your certs and your skills that put you in demand.
We’re going to guide you through the certifications for Windows, Linux, and cloud services that can bolster your resume, expand your skillset, and ensure that you’re positioned to look as attractive as possible in any job interview.
Jobs are requiring more tech-savvy workers and remote work is increasing: your company needs an effective knowledge base to operate long-term. A knowledge base keeps institutional knowledge from becoming “unspoken rules”; it helps train new employees, and it organizes all your useful information into one clean database.
A knowledge base is a repository of useful information. While an internal wiki is generally for those inside your company or for other businesses you may have close relationships with, a knowledge base can also refer to a customer-facing resource designed to answer questions, provide troubleshooting tips, or just house instructional material. It works just like a wiki, gathering topic-based “articles” into an easy-to-organize system.
These tips will walk you through the entire process of setting up your knowledge base or internal wiki, from ideation to structure, organization, launch, and upkeep over time.
An internal company wiki isn’t just a convenience — it qualifies and quantifies information that could easily become “institutionalized knowledge.” Your internal company wiki must embrace the philosophy that no note is too trivial.
Your internal wiki is vital, and it must be concise, easily accessible, and frequently updated. Wikis are one of the best remote tools your company can use to increase communication and productivity.
The following eight features can transform your internal company wiki from “forgotten project” into “everyday resource” and not only shorten employee training time but also help prevent employees from getting stuck during their work.
Maybe you’ve just heard the terms “intranet” and “extranet” and want to know more, or you’re an IT tech who’s asked about extranets and intranets on a daily basis and would like a learning resource to point inquisitive people to.
In either case, we’re here to help explain the difference between intranet and extranet, explain what they’re used for, and even offer some strategies for safely setting up and maintaining your own external networks.
We originally published this piece in 2015. We’ve updated it with additional WordPress security advice in 2019.
Our Google Apps Login Premium and Enterprise plugins allow all users with an email address in an organization’s Google Apps domain to log in to the WordPress site with one click. If the user doesn’t have an account in WordPress already, one is automatically created based on their Google profile information — taking their first name and last name, for example. The plugin needs to generate a unique WordPress username, so the simplest thing is for the plugin to use the email address as the username directly. This ensures it is unique — but an email address can be long and cumbersome as a username when used throughout the site.
WordPress is the most popular CMS in the world. In fact, it powers more than 32% of the entire web. But that doesn’t mean it comes fully optimized for you or your team. WordPress plugins exist so that you can tailor your workstream to the platform.
Below we’ve highlighted nine of our favorite plugins to boost your productivity — even on this already powerful site. (more…)
Many customers use our Google Apps Login Enterprise version to restrict access to their WordPress intranet so that not only should it be inaccessible to non-employees, but certain groups of employees should have different WordPress roles, and perhaps some employees should not have access at all.
Why is this so important? In the past, employees worked on-premises, and it was easier to monitor who was working on certain documents and data sets at a given time. For example, if a project was in a draft stage — and not ready for the eyes of senior staff or outside consultants — an employee could hold the file on his or her desk until it was finalized. There were few ways for others to access the file short of stealing the physical copy.
Yet in today’s flexible working environment, employees are constantly logging in to work on projects from different locations and time zones. They might have separate sets of credentials after re-setting their password or for use on multiple devices. It’s much more complicated to confirm who is accessing and editing documents than when employees worked in the same physical space. If you’re trying to keep certain information privileged, tightening access measures can provide an extra security in this opaque environment.
In this post, we’ll break down how we’ve made permissions for users easier for admins to control.
Configuration Steps for Enhanced WordPress Security
For your sales team’s intranet, maybe you want things to work like this:
Members of the Google Group firstname.lastname@example.org should be Administrators.
Members of the Google Group email@example.com should be Contributors.
All other members of mycompany.com should be barred (as should non-employees and anyone who is not logged-in).
We’ve recently made this easier by combining improvements to the Enterprise product (version 2.8.2) and also our free All-In-One Intranet plugin.
Here we talk through the key configuration steps required.
Install your Google Apps Login Enterprise version and configure as directed – follow the instructions in Settings -> Google Apps Login, including setting up a Service Account.
You’ll also need to install All-In-One Intranet. Since that is available in the WordPress directory, the easiest thing will be to go to the Plugins page in your WordPress admin panel, click Add New, and then search for ‘All-In-One Intranet.’
There are quite a few steps required to configure Google Apps Login, so below we are just showing the screenshot of the Domain Control tab in Settings -> Google Apps Login from your WordPress admin panel, so you can see how to set up rules for the different Google Groups. You’ll also want to set the Default Role to ‘No Access’ to ensure non-employees, and those members of staff who aren’t in sales or management, won’t have access to the site.
At this stage, staff members should be able to use the Login with Google button on your WordPress login page to access the site. If they should have ‘No Access,’ then they won’t be able to do much in the admin panel, but everyone will still be able to view the front end of your website. That’s because WordPress is set up for your site to be public by default (users only need to be logged in to access the admin area).
This is where All-In-One Intranet comes in. Go to Settings -> All-In-One Intranet, and check the box labeled ‘Force site to be entirely private.’
Now, logged-out users and ‘No Access’ users should be forbidden from viewing any part of the site!
The above assumes you have WordPress in its default mode – if you are running ‘Multisite WordPress,’ you have a lot more flexibility over access to your various subsites — but that is for another post.
Please contact us if you have any questions at all!
This is the final part in our blog series talking you through setting up a typical corporate intranet using WordPress. See earlier parts: 1 – Introduction, 2 – Privacy, 3 – Accessibility, 4 – User Management, or 5 – Extra Functionality if you missed them.
This article is written for organizations who are using Google Apps to manage their email, and perhaps calendars and documents too. In this situation, where users already understand and use their Google accounts, it is important for Google functionality to be integrated deep into your intranet. Otherwise, you are missing out on an opportunity for your intranet to be embraced quickly and enthusiastically by your employees.
This is the fifth part in our blog series talking you through setting up a typical corporate intranet using WordPress. See earlier parts: 1 – Introduction, 2 – Privacy, 3 – Accessibility, or 4 – User Management if you missed them.
In this article we will point you in the direction of a few plugins to add further functionality to your intranet. We won’t go into detail, but suggest some things to try out – you will have a better idea how you want your intranet to actually be used, so do some experimenting to see what can be achieved!