Google Apps

9 WordPress Plugins to Speed Up Productivity

WordPress is the most popular CMS in the world. In fact, it powers more than 32% of the entire web. But that doesn’t mean it comes fully optimized for you or your team. WordPress plugins exist so that you can tailor your workstream to the platform.

From integrating with Google Apps to efficiently scheduling your posts, WordPress plugins allow you to take your projects to the next level.

Below we’ve highlighted nine of our favorite plugins to boost your productivity — even on this already powerful site.  (more…)

Avoid These 5 Common WordPress Attacks in 2019

Open source WordPress powers more than 30% of the World Wide Web. Users publish over 41 million new posts on 15.5 billion pages for 409 million viewers every month.

This enormous surface area makes it a prime target for hackers. In 2018, 90% of all breached CMS sites came from WordPress according to a recent report by Sucuri.
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In this post, we break down five of the most common WordPress attacks — and offer solutions to mitigate risk. (more…)

Team Drives now supported by Drive Embedder Enterprise

Google recently rolled out ‘Team Drives’ to their G Suite business customers. One big problem for enterprises using Drive is that there is always one ultimate owner of any files shared within Drive. So popular files can be shared by employees, but if the owner happens to leave the company, or decides to reorganize their own ‘My Drive’, the files can be lost to everyone else.

Team Drives aim to overcome this by providing storage space completely outside of anyone’s ‘My Drive’, truly belonging to the organization rather than any individual.
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Google Apps is now G Suite!

Google has announced a new name for the Google Apps product – it’s now known as G Suite!

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The change was made on 29 September 2016, and you can find out more from Google here.

There appear to be no major changes to the product. Google Apps has simply been renamed – in no way to make things confusing for users!

During the transition, we will use “Google Apps” and “G Suite” interchangeably on this web site and throughout our products. Over time, as everyone adjusts to “G Suite”, we will phase out use of “Google Apps”.

Google API Changes – our plugins will not be affected!

Google has emailed some of our users to remind them that a selection of their old APIs are to be deprecated on 20th April 2015. Users of all our Google Apps plugins for WordPress – Google Apps Login, Google Drive Embedder, etc – can rest assured that we migrated to the new versions of all of Google’s APIs a long time ago, so their service will not be affected.
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Allowing only some employee Groups to access your WordPress intranet

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Many customers use our Google Apps Login Enterprise version to restrict access to their WordPress intranet so that not only should it be inaccessible to non-employees, but certain groups of employees should have different WordPress roles, and perhaps some employees should not have access at all.

Why is this so important? In the past, employees worked on-premises, and it was easier to monitor who was working on certain documents and data sets at a given time. For example, if a project was in a draft stage — and not ready for the eyes of senior staff or outside consultants — an employee could hold the file on his or her desk until it was finalized. There were few ways for others to access the file short of stealing the physical copy.

Yet in today’s flexible working environment, employees are constantly logging in to work on projects from different locations and time zones. They might have separate sets of credentials after re-setting their password or for use on multiple devices. It’s much more complicated to confirm who is accessing and editing documents than when employees worked in the same physical space. If you’re trying to keep certain information privileged, tightening access measures can provide an extra security in this opaque environment.

In this post, we’ll break down how we’ve made permissions for users easier for admins to control.

Configuration Steps for Enhanced WordPress Security

 

 

For your sales team’s intranet, maybe you want things to work like this:

Members of the Google Group management@mycompany.com should be Administrators.
Members of the Google Group sales@mycompany.com should be Contributors.
All other members of mycompany.com should be barred (as should non-employees and anyone who is not logged-in).

We’ve recently made this easier by combining improvements to the Enterprise product (version 2.8.2) and also our free All-In-One Intranet plugin.

Here we talk through the key configuration steps required.

Install your Google Apps Login Enterprise version and configure as directed – follow the instructions in Settings -> Google Apps Login, including setting up a Service Account.

You’ll also need to install All-In-One Intranet. Since that is available in the WordPress directory, the easiest thing will be to go to the Plugins page in your WordPress admin panel, click Add New, and then search for ‘All-In-One Intranet.’

There are quite a few steps required to configure Google Apps Login, so below we are just showing the screenshot of the Domain Control tab in Settings -> Google Apps Login from your WordPress admin panel, so you can see how to set up rules for the different Google Groups. You’ll also want to set the Default Role to ‘No Access’ to ensure non-employees, and those members of staff who aren’t in sales or management, won’t have access to the site.

At this stage, staff members should be able to use the Login with Google button on your WordPress login page to access the site. If they should have ‘No Access,’ then they won’t be able to do much in the admin panel, but everyone will still be able to view the front end of your website. That’s because WordPress is set up for your site to be public by default (users only need to be logged in to access the admin area).

This is where All-In-One Intranet comes in. Go to Settings -> All-In-One Intranet, and check the box labeled ‘Force site to be entirely private.’

Now, logged-out users and ‘No Access’ users should be forbidden from viewing any part of the site!

The above assumes you have WordPress in its default mode – if you are running ‘Multisite WordPress,’ you have a lot more flexibility over access to your various subsites — but that is for another post.

Please contact us if you have any questions at all!

Google Drive – how a file can belong in multiple folders at once

There is a useful trick in Google Drive whereby you can allow a file to appear in multiple folders at the same time. This means that any changes made to the file within one folder will be reflected immediately in the others – because it is exactly the same file, not a duplicate in any way. This is handy if the hierarchy of your Drive means that a file really does belong in more than one place if you expect users to be able to find it.
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Google Apps Login is trusted by thousands of organizations from small businesses to NASDAQ-listed companies and government organizations.

Users click their way through Login via Google (just one click after the first time)

Users click their way through Login via Google (just one click after the first time)


You can try it out by clicking below to auto-create a test account on this site! This will show you the basic Google login process.
Try out Google login

Logging in is only the start – Google Apps Login takes care of all your WordPress user management. Find out more here.

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